FAQs

Depending on the wave you are in, it may be some weeks between the EDI is switched off and when you can submit data via PRISM. You will be unable to submit data to the HFEA in that interim period. Rest assured we are working with the HFEA on this, and they are aware that this will be the case.

Mellowood will be rolling out the implementation of our new interface with PRISM in waves. We will contact you to let you know when your wave will be.

You won’t be able to submit a form if it has a ‘critical’ error in it - validation will be built into the API process so that you can correct errors in real time, at the point of submission.

This will reduce the significant effort needed to correct historic errors.

However, some forms can be submitted containing errors - these forms will be easily identified as they will be highlighted with a red ‘Attention required!’ box

When opened the description of the error will be at the top of the form.

If the error is due to an uncompleted field in IDEAS, once the field is completed the form should be ‘collected’ again to obtain the correct information, and then saved.

You will also have a suite of reports giving you better ability to extract and analyse the data from the Register.

Mellowood will supply queries and reports to identify outstanding forms which were not able to be submitted during the period of time when no data could be submitted.

Data in the existing Register will be migrated to the new Register by the HFEA.

If a patient was registered using the old EDI system, their data will need synchronised before you can submit any further forms. For more information see below and also at this link How to synchronise treatment cycle data with data previously submitted through EDI

What’s New!

No, data will be submitted via a new IDEAS PRISM Portal. This is an application programme interface (API) that Mellowood will build into IDEAS, working to transfer licensed treatment data and forms from the data in your IDEAS system to HFEA PRISM.

During the downtime it is very important that you do not attempt to use EDI to ‘validate’ the forms - the validate function will not work as there is no communication with the HFEA, and you may disrupt the form submission report you will be using to identify what needs to be submitted once you are live with PRISM.

In the old system, you submitted forms from the patient file. With PRISM, you will navigate to the IDEAS PRISM portal in your internet browser, where you will log in with your IDEA username and password.

You will then locate your patient and submit their forms from the browser.

For more information go here How to log in to IDEAS PRISM Portal

The forms that are submitted through PRISM collect broadly the same information as those that you have been used to submitting via EDI.

One change is that the Treatment Form, documenting the lab data from egg collection to embryo transfer (or the end of the cycle) is now two separate forms - an Egg Collection Form which contains data up until the point of fertilisation check, and then an Embryo Creation form which collects information about any embryos created from the insemination, and their fates.

See the list of HFEA form types here PRISM Forms (Activities)

In order for PRISM to recognise the patient, the first time you submit a form for them using PRISM you will need to synchronise the information from any previous submissions. This can be done with the click of a mouse and will only need to be done once - for more information click here How to synchronise treatment cycle data with data previously submitted through EDI .

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