Version	Date	Comment
Current Version (v. 187)	Mar 07, 2025 09:58	Mhairi West : defined error which should be fixed by currently rolling out update. clarification - gI forms cannot be submitted for male patients at the moment
v. 186	Mar 06, 2025 08:12	Mhairi West note made re requirement for IDEAS core update. removal of info about old cycles . clarification of existing issues
v. 185	Feb 12, 2025 11:32	Mhairi West added detail on the issues with surrogacy and thawing embryos brought into the clinic
v. 184	Feb 07, 2025 12:37	Mhairi West removed the EDD requirement for outcome forms to appear
v. 183	Dec 02, 2024 13:48	Mhairi West updates on recent fixes and some new errors
v. 182	Nov 26, 2024 12:49	Mhairi West
v. 181	Nov 05, 2024 16:07	Mhairi West
v. 180	Oct 14, 2024 10:16	Mhairi West
v. 179	Oct 03, 2024 13:58	Mhairi West added known issue - multiple egg thaw forms
v. 178	Sept 30, 2024 13:33	Mhairi West early outcome link to pregnancy test date in treatment plan tab
v. 177	Sept 02, 2024 14:19	Mhairi West
v. 176	Sept 02, 2024 14:15	Mhairi West all clinics are now updated and have has their exsiting tickets addressed - The below issues are addressed by the next IDEAS PRISM Portal Update , which will be rolled out over spring 2024; Movements; This is resolved - Discarding donor sperm that you transported from another HFEA clinic - there is an erpsregref error on the Gamete Out form and it cannot be submitted. NOTE the form has changed slightly, see here https://mellowoodmedical.atlassian.net/wiki/spaces/MMHELP/pages/2928181249/How+to+Gamete+Movement+OUT#Update-December-2023 This is resolved - Gamete IN forms are now showing an error related to egg donors - even when no egg donor is involved. NOTE - There are a couple of extra field on the movement form - please see here for guidance https://mellowoodmedical.atlassian.net/wiki/spaces/MMHELP/pages/763953456/How+to+Gamete+Movement+IN#Spring-2024-Update You will no longer have the option to register a male as either a patient, or a partner if the primary patient hasn’t been registered yet - Accidental registration of a male as a patient - HFEA rules mean that the role cannot be changed without deleting all associated forms for the couple using IDEAS PRISM Portal , including registration , and starting again. This is error prone and we are discussing another solution. HFEA have now confirmed that this does not require reporting through PRISM - Male patient with stored sperm wishes to export out of UK. Currently, submission of a Registration and a Gamete out form is required. This scenario is not possible to report via PRISM, or IDEAS PRISM Portal at the moment.
v. 175	Sept 02, 2024 14:14	Mhairi West de duplication exercise in the main is complete - Duplicate cycles in HFEA PRISM Mellowood are undertaking a major exercise to manually delete all the cycles that clinics have incorrectly submitted twice (once by EDI and then again by IDEAS PRISM Portal). This is thousands of cycles and will take months to complete. we are aware of the CaFC deadline - we cannot do this exercise any faster than we are doing now. HFEA PRISM team are aware. As a result you may see some cycles that you swear you already submitted and are now red again. In order to remove the duplicates sometimes i have to delete subsequent FET cycles. Please just submit these again .
v. 174	Aug 12, 2024 14:39	Mhairi West detail added regarding cancelled fresh egg recipient cycles - no forms needed
v. 173	Aug 08, 2024 14:37	Mhairi West added links to pages with help on movement of items with multiple freeze dates
v. 172	Jul 29, 2024 09:24	Mhairi West Added Section on cancelled cycles cycles and what to submit
v. 171	Jul 29, 2024 09:24	Mhairi West
v. 170	Jul 19, 2024 10:19	Mhairi West egg thaw FAQ updated and link to fix page added
v. 169	Jul 19, 2024 10:14	Mhairi West update added for latest portal release (egg thaws and thaw forms collect button) , ongoing HFEA issues and du0licate cycle exercise
v. 168	Jul 10, 2024 10:06	Mhairi West added question re DIUI and early outcome forms
v. 167	Jul 01, 2024 12:24	Mhairi West
v. 166	Jun 21, 2024 07:25	Mhairi West
v. 165	Jun 17, 2024 10:54	Mhairi West
v. 164	May 13, 2024 08:27	Mhairi West clarity on non stimulated monitoring cycles
v. 163	Apr 25, 2024 12:23	Mhairi West added question re unrequired egg thaw form in FET cycles
v. 162	Apr 18, 2024 11:25	Mhairi West
v. 161	Apr 15, 2024 09:34	Mhairi West
v. 160	Mar 27, 2024 14:33	Mhairi West
v. 159	Mar 18, 2024 21:22	Mhairi West added question regarding freezing donor eggs on recipient record
v. 158	Feb 28, 2024 09:31	Mhairi West updated advice on movements re Spring 2024 update
v. 157	Feb 14, 2024 13:51	Mhairi West
v. 156	Feb 13, 2024 10:49	Mhairi West
v. 155	Jan 24, 2024 11:37	Mhairi West updated advice on 'cycle already exists'
v. 154	Jan 23, 2024 15:21	Mhairi West update on error on Gamete movement in form after update
v. 153	Jan 12, 2024 11:01	Mhairi West
v. 152	Dec 12, 2023 10:14	Mhairi West info on new registration options after Decemebr update
v. 151	Dec 12, 2023 10:09	Mhairi West removal of older information ; We attempted to submit forms using the EDI system within IDEAS after the cut off time of 27 August 2021. Any attempt to report via EDI after the switch off on the 27/08/21 would not have been received by the HFEA (notification was provided to clinics many weeks in advance of this date to not use EDI from the 27/08/21 for reporting). Unfortunately these patients and cycles will not data sync, and you will have to add the data in manually with the ‘Collect form’ button.
v. 150	Nov 14, 2023 17:42	Mhairi West
v. 149	Nov 14, 2023 17:41	Mhairi West
v. 148	Nov 03, 2023 11:01	Mhairi West mixing record already exists is resolved in Nov 2023 update - link added to help page
v. 147	Oct 30, 2023 11:26	Mhairi West extra thaw from issue will be addressed by next update
v. 146	Sept 29, 2023 15:51	Mhairi West partner does not exist error is resolved - amended instructions
v. 145	Sept 29, 2023 12:24	Mhairi West added info on how to resolve a failed data sync
v. 144	Sept 15, 2023 09:55	Mhairi West new ongoing issue - mixing record already exists and unique storage key
v. 143	Aug 31, 2023 11:48	Mhairi West added question about troubleshooting 'unable to save registration form'
v. 142	Aug 21, 2023 11:42	Mhairi West added ongoing issue of egg donor errors on Gamete In forms
v. 141	Jul 28, 2023 10:59	Mhairi West
v. 140	Jul 25, 2023 08:40	Mhairi West
v. 139	Jul 21, 2023 10:41	Mhairi West
v. 138	Jul 18, 2023 08:36	Mhairi West re ordering of questions and some clarity arounf failed data syncs , which may actually have never been submitted by EDI initially
v. 137	Jun 29, 2023 10:34	Mhairi West updated advice re partner sperm movement 0 GMO not required and will be removed in due course
v. 136	Jun 06, 2023 11:31	Mhairi West
v. 135	May 16, 2023 10:24	Mhairi West added FAQ relate to embryo donation after storage for patient use
v. 134	Apr 17, 2023 09:35	Mhairi West
v. 133	Apr 12, 2023 10:10	Mhairi West
v. 132	Apr 12, 2023 09:48	Mhairi West Added info about duplicate registration forms
v. 131	Apr 06, 2023 07:17	Mhairi West added ongoing issues section
v. 130	Apr 06, 2023 07:10	Mhairi West
v. 129	Apr 06, 2023 07:09	Mhairi West
v. 128	Apr 04, 2023 11:41	Mhairi West updated information regarding egg thaws
v. 127	Apr 04, 2023 11:39	Mhairi West
v. 126	Apr 04, 2023 11:13	Mhairi West
v. 125	Mar 27, 2023 16:40	Mhairi West Removal of older infomration ; Unsubmitted data - during downtime and for regular validation How will we keep track of what data has not been submitted during the 'shut down phase? Mellowood will supply queries and reports to identify outstanding forms which were not able to be submitted during the period of time when no data could be submitted https://mellowoodmedical.atlassian.net/wiki/spaces/MMHELP/pages/2447867909. What will happen to our old data? Data in the existing Register will be migrated to the new Register by the HFEA. If a patient was registered using the old EDI system, their data will need synchronised before you can submit any further forms. For more information see below and also at this link https://mellowoodmedical.atlassian.net/wiki/spaces/MMHELP/pages/2472902778. If you did not submit a form through EDI , then there will be nothing to sync. Cycle type does not appear on backlog query results You may find that some cycle types do not appear on your backlog query results. this could be because they haven’t been configured correctly. This can only be checked by Mellowood staff - please contact support@mellowoodmedical.com, and use PRISM as the subject line.
v. 124	Mar 27, 2023 16:34	Mhairi West removal of intro information about PRISM; There are a few obvious differences between the current system used to submit your licensed treatment data to the HFEA, and PRISM; Instead of submitting the forms directly from the patient record in IDEAS, you will access a PRISM portal in your internet browser. errors in form completion will be detected in real-time and you won’t need to wait until the form is returned to find what they are - you won’t be able to submit the form until it is completed correctly. An addendum to that is described below, regarding retrospective switch on of rules by HFEA. when freezing, thawing or shipping, you will be querying a ‘live’ HFEA database, rather than your IDEAS system
v. 123	Mar 27, 2023 16:32	Mhairi West warning message not to resubmit EDI forms - report as a failed data sync
v. 122	Mar 01, 2023 13:18	Mhairi West
v. 121	Feb 22, 2023 15:13	Mhairi West Added link to Clinic Focus , and info about retrospective switch on of validation rules
v. 120	Feb 15, 2023 15:23	Mhairi West removed old references not longer required
v. 119	Feb 15, 2023 12:42	Mhairi West
v. 118	Feb 10, 2023 17:34	Mhairi West
v. 117	Feb 06, 2023 11:22	Mhairi West
v. 116	Feb 03, 2023 14:50	Mhairi West information on feb 2023 update which means Treatment cycle form for Frozen cycle will not appear until the thaw has been done
v. 115	Feb 03, 2023 12:01	Mhairi West - removed PRISM install timeline question - everyone now has integrated PRISM. - Added clarification re actions after investigation into extra thaw forms - Added comment on solution to incorrect partner registration
v. 114	Feb 03, 2023 11:56	Mhairi West added question about extra thaw forms and what probably causes them
v. 113	Jan 12, 2023 14:54	Mhairi West added detail on partner sperm movement out of UK
v. 112	Jan 10, 2023 13:08	Mhairi West added HFEA guidance for when a male is accidentally registered as a patient
v. 111	Jan 10, 2023 13:07	Mhairi West
v. 110	Dec 16, 2022 13:15	Mhairi West clarification on FET treatment cycle forms more info on pregnancy outcome validation error
v. 109	Nov 14, 2022 12:40	Mhairi West
v. 108	Nov 09, 2022 09:28	Mhairi West link to surrogacy page added
v. 107	Nov 08, 2022 19:57	Mhairi West
v. 106	Oct 25, 2022 12:53	Mhairi West addition of fAQ - how to remove donors who didn't go ahead from the PRISM backlog report
v. 105	Sept 20, 2022 12:57	Mhairi West addition of information about DI forms - insemination form needs completed in IDEAS for PRISM form to autopopulate
v. 104	Sept 16, 2022 14:00	Mhairi West Added a question relating to lining thaw cycles to original freeze cycles
v. 103	Sept 08, 2022 09:40	Ryad Tally
v. 102	Sept 02, 2022 14:12	Ryad Tally
v. 101	Aug 23, 2022 13:51	Mhairi West
v. 100	Aug 23, 2022 11:12	Mhairi West screenshot for frozen egg error
v. 99	Aug 18, 2022 08:49	Mhairi West
v. 98	Aug 15, 2022 18:33	Mhairi West
v. 97	Jul 29, 2022 13:25	Mhairi West
v. 96	Jul 14, 2022 12:52	Mhairi West
v. 95	Jul 14, 2022 10:02	Mhairi West detail of common error when using thawed eggs
v. 94	Jul 11, 2022 10:13	Mhairi West
v. 93	Jul 02, 2022 10:42	Ryad Tally
v. 92	Jun 24, 2022 15:17	Ryad Tally
v. 91	Jun 24, 2022 13:16	Ryad Tally
v. 90	Jun 24, 2022 13:12	Ryad Tally
v. 89	Jun 24, 2022 13:00	Ryad Tally
v. 88	Jun 24, 2022 11:07	Mhairi West
v. 87	Jun 07, 2022 09:19	Mhairi West clarification of requirements for registration of donors, how to ensure the DIUI tx forms are avaialble
v. 86	Jun 01, 2022 12:13	Mhairi West
v. 85	May 25, 2022 14:11	Mhairi West
v. 84	May 25, 2022 11:42	Mhairi West
v. 83	May 05, 2022 14:33	Mhairi West
v. 82	Apr 11, 2022 15:56	Mhairi West
v. 81	Mar 21, 2022 16:55	Mhairi West
v. 80	Mar 11, 2022 11:14	Mhairi West
v. 79	Mar 09, 2022 16:55	Mhairi West
v. 78	Mar 07, 2022 14:19	Mhairi West
v. 77	Feb 25, 2022 15:40	Mhairi West
v. 76	Feb 24, 2022 16:48	Mhairi West
v. 75	Feb 22, 2022 10:27	Mhairi West surrogacy FET clarification
v. 74	Feb 22, 2022 10:04	Mhairi West partenr registration in donor tx and gamete providers with donor embryos
v. 73	Feb 21, 2022 16:32	Mhairi West
v. 72	Feb 16, 2022 08:16	Mhairi West
v. 71	Feb 15, 2022 17:20	Mhairi West
v. 70	Feb 15, 2022 15:27	Mhairi West information added about shared motherhood
v. 69	Feb 11, 2022 16:28	Mhairi West
v. 68	Feb 10, 2022 17:17	Mhairi West
v. 67	Feb 10, 2022 17:09	Mhairi West how to solve 'no partner registration'
v. 66	Feb 04, 2022 11:33	Mhairi West
v. 65	Feb 04, 2022 11:10	Mhairi West FAQ added - NHS number already registered error fix
v. 64	Jan 31, 2022 17:25	Mhairi West
v. 63	Jan 31, 2022 09:26	Mhairi West info regarding old EDI treatment form numbers
v. 62	Jan 26, 2022 15:47	Mhairi West
v. 61	Jan 26, 2022 15:32	Mhairi West question added re stimulation tretament feature
v. 60	Jan 21, 2022 12:13	Mhairi West data sync issues - use of EDI
v. 59	Jan 12, 2022 11:11	Mhairi West info about donor registration and file tye
v. 58	Jan 12, 2022 10:54	Ryad Tally
v. 57	Jan 10, 2022 17:05	Ryad Tally
v. 56	Jan 10, 2022 17:04	Ryad Tally
v. 55	Jan 10, 2022 17:02	Ryad Tally
v. 54	Jan 10, 2022 16:37	Mhairi West
v. 53	Jan 10, 2022 16:36	Mhairi West clarification of Gamete In and Out actions in IDEAS
v. 52	Jan 10, 2022 14:15	Mhairi West
v. 51	Jan 07, 2022 16:13	Ryad Tally
v. 50	Jan 07, 2022 15:52	Ryad Tally
v. 49	Jan 07, 2022 15:50	Ryad Tally
v. 48	Jan 07, 2022 15:43	Ryad Tally
v. 47	Jan 06, 2022 13:23	Mhairi West Q about physical characteristics needing recoding in system config for donor registration
v. 46	Jan 06, 2022 13:13	Mhairi West Q about lack of outcome form added
v. 45	Jan 05, 2022 14:13	Ryad Tally
v. 44	Jan 05, 2022 12:24	Mhairi West information about changes to system config lists (ethnicity and country), and also provision of document re access to HFEA PRISM
v. 43	Dec 01, 2021 10:13	Mhairi West
v. 42	Nov 29, 2021 12:03	Mhairi West clarification re sperm/egg donor registration and nature of IDEAS record.
v. 41	Nov 19, 2021 14:19	Mhairi West
v. 40	Nov 17, 2021 11:08	Mhairi West
v. 39	Nov 17, 2021 10:57	Mhairi West
v. 38	Nov 15, 2021 10:59	Mhairi West info added re treatment cycle forms for frozen cycles
v. 37	Nov 08, 2021 12:19	Mhairi West
v. 36	Nov 08, 2021 12:18	Mhairi West
v. 35	Nov 05, 2021 09:39	Mhairi West
v. 34	Nov 03, 2021 19:37	Mhairi West
v. 33	Nov 02, 2021 10:44	Mhairi West
v. 32	Sept 15, 2021 07:39	Mhairi West update links and clarification in error section
v. 31	Sept 10, 2021 08:59	Mhairi West clarification around similarity of old and new forms
v. 30	Sept 01, 2021 13:50	Mhairi West
v. 29	Sept 01, 2021 12:51	Mhairi West
v. 28	Sept 01, 2021 10:48	Mhairi West
v. 27	Aug 26, 2021 11:58	Mhairi West
v. 26	Aug 26, 2021 11:48	Mhairi West
v. 25	Aug 24, 2021 11:07	Mhairi West
v. 24	Aug 23, 2021 12:54	Mhairi West
v. 23	Aug 23, 2021 12:54	Mhairi West
v. 22	Aug 23, 2021 12:53	Mhairi West
v. 21	Aug 10, 2021 14:04	Mhairi West
v. 20	Aug 10, 2021 12:27	Mhairi West
v. 19	Aug 10, 2021 12:25	Mhairi West
v. 18	Aug 10, 2021 12:25	Mhairi West
v. 17	Aug 10, 2021 12:24	Mhairi West
v. 16	May 10, 2021 17:24	Mhairi West
v. 15	May 10, 2021 17:01	Mhairi West
v. 14	May 10, 2021 16:47	Mhairi West
v. 13	Jan 28, 2021 10:12	Mhairi West
v. 12	Dec 01, 2020 15:02	Mhairi West
v. 11	Nov 30, 2020 19:25	Mhairi West
v. 10	Nov 30, 2020 17:12	Mhairi West
v. 9	Nov 30, 2020 17:10	Mhairi West
v. 8	Nov 30, 2020 17:07	Mhairi West
v. 7	Nov 30, 2020 17:05	Mhairi West
v. 6	Nov 30, 2020 16:45	Mhairi West
v. 5	Nov 30, 2020 16:40	Mhairi West
v. 4	Nov 30, 2020 16:34	Mhairi West
v. 3	Nov 30, 2020 16:05	Mhairi West
v. 2	Nov 30, 2020 15:47	Mhairi West
v. 1	Nov 30, 2020 15:28	Mhairi West

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