Interface driven ultrasound scan data entry

Depending on the make of ultrasound scanners you use, IDEAS can interface to the machine.

Having an interface installed will provide you with;

• a worklist of all confirmed scans for the day available on your Ultrasound scan machine

• When the scan is completed on the machine, all measurements & images will be pushed ed back into the ultrasound folder of the patient folder

Benefits are increased accuracy of records due to removing error from transcription, and the availability of the images in the record.

See this page for further information - INT1102 How-to populate the worklist on your GE Voluson U/S machine

However, if you don’t have an automatic interface, you can still plan and carry out scans, and manually transcribe the information into the IDEAS record.

In the Ultrasound folder there may already be some planned ultrasound scan events placed there because they are part of a treatment plan that has been added to that cycle, or you may be manually adding a new scan evet by clicking 'New.

In either scenario, the scan must be confirmed before you can add the results.

Manual input of ultrasound scan data

Complete;

• Date and time

• Select the Ultrasonographer

• and Investigation type - available options are: Baseline, Tracking, Gestational, Saline Sonogram, Diagnostic and Other.

• External Ultrasound Site can be selected if ultrasound was done at another location without access to IDEAS - this is an editable list

• Associate the ultrasound with the current Treatment Cycle by choosing it from the drop down . Select "None" if the ultrasound is not part of a treatment cycle. This treatment cycle may be changed after the ultrasound data has been entered. Therefore, in cases where the current cycle has not been entered in IDEAS or the wrong cycle has been selected, this can be changed following the scan. 

Confirm the scan - see above

Once the above is complete you can add the specific measurement and observations for the scan event

Scan data entry

Scan findings can be added to IDEAS in various different ways;

• add numbers directly to the boxes in the event

Follicle tracking data entry

Using the folliculogram to manually add the measurements from the machine and IDEAS will count up the totals

• Press the Follicle Tracking button at the bottom of the screen to enter follicular sizes in the scan.

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• Select the Right or Left ovary.

• Two data entry modes are available for entering follicle size;

  • Button Input - you simply select the follicle size from the list on the left.

  • Table Input - allows you to enter multiple dimensions for the follicle and will automatically calculate the average size. This also allows you to enter half sizes.

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• Press Done once follicle entry is complete. 

The follicle data is then summarized on the Scan Details tab.

Enter Endometrial Thickness and Quality. 

Antral Follicle Counts may be entered directly in available fields for left and right ovary on the Scan Details tab if applicable.

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Remarks

Remarks can be entered either in Clinical Remarks or Persistent U/S Findings box. Clinical remarks are comments relevant to this scan. Entries in Persistent u/s findings area will be copied to the next scan.

Adding Ultrasound Images 

Select the Images tab to upload images to the ultrasound record. Click the Import Images button to select images to upload from a network or external drive.
 

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Ultrasonographer name drop down

BY default all staff in the clinical section of configuration who have been given a department will be present for selection on the ultrasonographer drop down list.

However all of those staff may not be ultrasonographers and you may want to reduce that list - this can be done by user rights;

• You can choose what names are on this drop down by individual person, role or department, and this is set in the User Rights section of IDEAS, under ‘Task - NOTE we advise that you discuss this with Mellowood Support team before adjusting;

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