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IDS5601 - Homepage - Pharmacy Sales folder

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IDS5601 - Homepage - Pharmacy Sales folder

Owned by Janna Haughian (Deactivated)
Last updated: Aug 13, 2021 by Mhairi West
3 min read

The Pharmacy Sales folder can be used to document dispensing of medications to patients. These sales may be associated with billable items added to the Billing folder.

Real-time drug/medication stock levels i.e the drug purchasing and dispensing (sales) inventory, can be managed in the Inventory module IDS5601a - Drug Inventory

All drug choices in dropdown menus within the inventory and pharmacy sales modules mirror those items entered as type ‘drug’ in the Drugs, Test & Procedures (DTP) area of System Configuration Config. - Drugs, test and procedures (DTP). if the price and label text has been configured in DTP, then this price and text will autopopulate the pharmacy sales record when the item is selected

Before using the inventory and pharmacy sales functionality, Drug configuration items in the DTP area should be reviewed for accuracy.

PLEASE NOTE: The drug prescription folder is not connected to Pharmacy Sales, and prescriptions created in the patient record cannot be set to automatically generate invoices for drug sales. To generate an invoice, a Pharmacy sales record should be manually created for each item on the prescription. This will autogenerate a list of billable items, which can then be used to generate an invoice

Patient Pharmacy Sales Record

A record of pharmacy sales for each patient can be record in IDEAS.

  • Click on the “ Pharmacy sales” folder.

  • Click New …

  • A blank record will appear with the date autofilled. A blank form for the record will appear at the bottom section of the form.

 

  • Select the drug being dispensed (Item:) from the drop down menu -

  • complete applicable details as shown here - some may autofill - see e.g below.

  • Click ‘save’ - you also have the option to sign off.

E.g. Here you can see a screenshot of the configuration of the drug used in the example pharmacy sales record above (Aspirin 81mg)

This configuration is found at File>System Configuration>Drugs, tests & procedures.

  • unit price was completed in the invoicing tab,

  • label text had also been completed

this information autofilled into the Pharmacy sales record once the item had been selected.

View Existing Pharmacy Sales for a Patient

  • Open the patient file.

  • Select on the “Pharmacy sales” folder on the left of the patient record.

  • any existing pharmacy sales for the patient will show here.

  • Select the pharmacy sale and the details of the selected pharmacy sale will appear in the lower window.

  • Sales are linked to the Drug Inventory - if a sale of 2 units of a drug is added to a patient record, then 2 units will be removed from inventory. For more information click here IDS5601a - Drug Inventory

Printing a Pharmacy Sales Label

  • A label can be printed by running a custom Pharmacy Label report.

  • Click on the reports button on the toolbar or the picklist window to view the label.

  • Double click on the label report to run it.

Please contact Mellowood Medical for assistance in creating a custom label for your clinic.









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